All Transactions

Overview

The All Transactions table is where any transactions can be added, edited or deleted (hidden).

Table Toolbar

The tool bar across the top of the table contains the following items:

• Select Current View Allows you to change the View that is currently in use by the table.
• Toggle View Editor Panel Shows/hides the View Editor Panel that allows you to edit the current View or create/delete a View
• Create New View Creates a new view based on the currently selected view
• Search Shows/hides the table’s Search Panel that allows you to search for key words (or amounts) in the current table.
• Create Transaction – create a new empty transaction
• Copy Transaction – makes a copy of the currently selected transaction(s)
• Create Transaction using Template - lets you pick a predefined Template Transaction from the drop-down menu to auto-insert commonly occurring transactions
• Delete Transaction – hides the currently selected transaction(s) from view (use the default filter drop-down menu option from the Filter Selector to show all deleted transactions again – where you can also un-delete them if you wish)
• Show/Hide Chart – displays and hides the chart for the currently selected view
• Print – opens the Document Designer so you can select or design a suitable template for printing the current table of filtered transactions
• Export as CSV File - opens a filer window so you can export the current table in a format suitable for loading into a spreadsheet (i.e. Comma Separated Values)

Visible Columns

This component has the following columns visible by default:

• Multiple Select - enables the user to select (and therefore copy/delete) multiple transactions
• Date – the date the transaction occured
• Description – any descriptive text
• Payee – Choose the payee involved with this transaction
• Total Amount – the full total of the transaction
• From Account – where the money came from (a sales account for a sale, a payment account for a purchase or, say, a bank for a transfer)
• To Account – where the money went to (the bank if a sale, some expense account if a purchase or some other monetary account if a transfer, eg. VAT Control if you are paying your VAT Return)
• Reference – a reference value for the current transaction/entry

Hidden Columns

• Cleared (From) – represents the ‘from’ side of the transaction as being cleared or not
• Cleared (To) – represents the ‘to’ side of the transaction as being cleared or not
• Currency Amount – the equivalent amount to Total Amount in the chosen foreign currency (as defined in the Currency Code column)
• Currency Code – the 3 character currency code of the chosen foreign currency
• Currency Rate – the exchange rate to use when converting between the native and chosen foreign currency (as defined in the Currency Code column)
• Date Created – the actual creation date of this transaction (it may be different from the Tax Date or Paid Date)
• Deleted – signifies if this transaction has been deleted or not. By default you only see non-deleted transactions but you can modify the Current Filter to show deleted transactions as well.
• Error Code – if the transaction is in error (has a red background) this column displays a description of the error.
• Import ID - If the transaction has been imported, this details the source document and time/date of import
• Lock - tick this column to lock an individual transaction
• Notes - a place to record any additional notes about this transaction
• Paid Date – the date on which this transaction was paid
• Payment Completed - Checking this column marks a transaction as ‘paid’ in the Statement table, and removes it
• Quantity - used when a transaction line comprises of multiples of the same item. Use in conjunction with the Unit Price and Unit Price Less VAT fields)
• Transaction Number – an auto-generated number starting from 1 given to each transaction that should be written on to the source document that the transaction came from to aid later identification